Friends of Burghclere School PTA
Under data protection law, individuals have a right to be informed about how the PTA uses any personal data that we hold about them. We comply with this right by providing ‘privacy notices’ (sometimes called ‘fair collection notices’) to individuals where we are processing their personal data.
This privacy notice explains how we collect, store and use personal data.
The personal data we hold
Personal data that we may collect, use, store and share:
Name and address
Other contact information including class, email addresses and telephone numbers
Why we use this data
We use this data to:
Contact individuals for support and help at school fundraising events
Compile a list of attendees and year group for school fundraising events
Compile a list of emergency contact numbers for parents
Contact competition entrants
Contact winners of raffle and bidding board prizes
Our legal basis for using this data
We only collect and use personal data when the law allows us to. Most commonly, we process it where:
We need it to perform a fundraising event in the school’s interest
We have obtained consent to use it in a certain way
Where we have obtained consent to use personal data, this consent can be withdrawn at any time. We will make this clear when we ask for consent, and explain how consent can be withdrawn.
Some of the reasons listed above for collecting and using personal data overlap, and there may be several grounds which justify our use of this data.
Collecting this information
While the majority of information we collect is mandatory, there is some information that can be provided voluntarily.
Whenever we seek to collect information from you or your child, we make it clear whether providing it is mandatory or optional. If it is mandatory, we will explain the possible consequences of not complying.
How we store this data
We keep all electronic personal information on a secured database for the whole academic year that it is collected in. At the end of each academic year all data will be deleted from the secure database. Any paper based information e.g. raffle tickets, will be stored securely and confidentially disposed of. If you want a copy of the information we hold on you please email firstname.lastname@example.org.